Contact Us:

Phone: (785) 296-5027
401 SW Topeka Blvd, Topeka, KS 66603

FAQs

Can I compress my files before submitting them?

Yes. KDOL will accept files that have been compressed using zip, gz (gzip) and bz2 (bzip2).
Can I file zero wage reports using the wage upload service?

Yes. A Zero Wage report will have one employee record following the employer record. A MMREF zero wage employee (RS) record will require a Record ID, Serial/Account Number, Reporting Period and Zero Wage field. A NASWA zero wage employee (S) record will require a Record ID, Reporting Period and Zero Wage field.
Do I have to file online?

All employers are encouraged to file electronically. Quarterly filings and payments can be made easily and securely on KansasEmployer.gov. After completing the online registration form, employers can enter wage data directly into a secure form. Data files may also be uploaded. For more information on file uploading, please see Upload Your Quarterly Wage Report. Either way, the data is sent in real time and tax contribution information is automatically calculated. An employer with 50 or more employees or third-party administrators with more than 50 client employees are required to electronically file all Quarterly Wage Report and Unemployment Tax Returns and make any payments online.

Unemployment Tax

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ATTENTION EMPLOYERS

Employers are responsible for reporting and paying their taxes on time. KDOL does not send notifications for quarterly reports or payments due. Quarterly Wage Reports and Unemployment Tax Returns for the first quarter are due April 30, 2024! The first quarter is from January 1, 2024 thru March 31, 2024.

Each quarter a Quarterly Wage Report and Unemployment Tax Return form (K-CNS 100) is mailed to each active employer who sent in a paper report the previous quarter and does not meet the electronic filing requirement. Employers can upload Quarterly Wage Reports, Unemployment Tax Returns and tax payments electronically to the Kansas Department of Labor (KDOL). There are many benefits for employers to electronically uploading wage and tax information, including:

Cost Savings: This service is offered free of charge. This eliminates employer expense for magnetic media, printing, mailing and labor costs.
Time Savings: A response from KDOL will be returned almost immediately following submission.
Better Error Reporting: Real time reports are returned to the submitter giving details about any problems.
Better Security: Files uploaded to the KDOL website are securely transferred using 128 bit encryption.

As of July 1, 2011, all employers with 50 or more employees, or third-party administrators with 50 or more client employees, must electronically file all Quarterly Wage Reports and contribution returns and make any quarterly tax payments online. Employers have two options for submitting wage detail through via file upload to KDOL. This process does not require an additional Quarterly Wage Report submission. All the totals for the Quarterly Wage Report will be computed by KDOL.

Current & Recent Taxable Wage Base
Current & Recent Weekly Benefit Amounts
Current & Recent Tax Rates by Industry
Trust Fund Data

Calendar Year	Taxable Wage Base
2024	$14,000
2023	$14,000
2022	$14,000

Benefit Year	Maximum	Minimum
July 1, 2023 to June 30, 2024	$589	$147
July 1, 2022 to June 30, 2023	$560	$140
July 1, 2021 to June 30, 2022	$540	$135
July 1, 2020 to June 30, 2021	$503	$125

Calendar Year	Rate (%)
2024	0.10%
2023	0.10%
2022	0.17%

Calendar Year	Rate (%)
2024	6.00%
2023	6.00%
2022	6.00%

Calendar Year	Rate (%)
2024	2.70%
2023	2.70%
2022	2.70%

Calendar Year	Minimum Rate (%)	Maximum Rate (%)
2024	0.16%	6.00%
2023	0.17%	6.40%

How to submit a Quarterly Wage Report

Employers can upload formatted wage file through KansasEmployer.gov.

Requirements:

Employer must be registered with KansasEmployer.gov
Employer must be able to format your wage data to the required file specifications

Note about spreadsheet uploading: Employers can now upload employee wage data from a properly formatted Microsoft Excel spreadsheet for filing their Quarterly Wage Reports. The spreadsheet data (including Social Security numbers, employee names and gross wages) can be imported to our secure Internet Web form, which can then be reviewed for errors and calculated prior to submitting the report. Up to 4,000 employees can be imported on a spreadsheet. The spreadsheet upload serves as a time-saving alternative to the manual data entry for KDOL’s online Web form.

Microsoft Excel Spreadsheet

Note: Tax contribution information is automatically calculated for you. You can make your tax payment online as well.

MMREF-1 Technical Specification:

The Kansas Department of Labor will accept the MMREF-1 file format used by the Social Security Administration. We only require the records and fields that we need. Any record or field that is not required by the Kansas Department of Labor will be IGNORED. The layout defined below indicates only the fields required by the Kansas Department of Labor. For a complete specification you can visit the Social Security Administration website. Please review KDOL’s specification carefully to determine exactly what records and fields are required.

The following requirements apply to the entire file:

Must be readable.
Must be ASCII text data format.
Must not put your organization over the 100MB maximum submission per day.
All Records must be 512 characters in length (each record is a separate line ended by CR LF)
Must have at least one RA, at least one RE, and at least one RS record.
File must be of type zip, gz, bz2, txt, or dat. All other files will be rejected. Any compressed file must be of type txt or dat after it is decompressed. Any compressed file can only contain one file.
File name must be less than 75 characters.
File must not exceed 5MB. If a file is larger than 5MB then we suggest either compressing it using zip, gz, or bz2 or breaking it up into multiple files.

The following requirements apply to employers:

Individual fields must meet the minimum format (use layout below to determine).
Wage detail will not be accepted for future quarters. For example, data will be not be accepted for 3rd quarter of 2018 in January of 2018.
Total taxable wages must not exceed total wages.
Individual employer record must not contain greater than 99 employee records with no SSN.
Employer account must be currently active.
Total wages must not exceed $1,000,000. Employees whose earnings exceed $1,000,000 must be broken down into multiple records that are less than $1,000,000.
Each employer can only be submitted once per quarter.
If any individual Employee Records (RS) do not meet the minimum data requirements, the entire Employer Record (RE) will be rejected.
If multiple Employer Records (RE) are being submitted, the Employee Records (RS) for an employer must be grouped directly under the Employer Record (RE).

NASWA File Technical Specification:

The Kansas Department of Labor will accept the NASWA (formerly ICESA) file format. KDOL only requires the records and fields that we need. Any record or field that is not required by KDOL will be IGNORED. The layout defined below only indicated the fields required by the KDOL. Please review our specification carefully to determine exactly what records and fields are required.

The following requirements are used to reject an entire file:

Must be readable.
Must be ASCII text data format.
Must not put your organization over the 100MB maximum submission per day.
All Records must be 275 characters in length (each record is a separate line ended by CR LF)
Must have only one Code A, only one Code B, one or more Code E, and one or more Code S records.
File must be of type zip, gz, bz2, txt, or dat. All other files will be rejected. Any compressed file must be of type txt or dat after it is decompressed. Any compressed file can only contain one file.
File name must be less than 75 characters.
File must not exceed 5MB. If a file is larger than 5MB than we suggest either compressing it using zip, gz, or bz2 or breaking it up into multiple files.

The following requirements are used to reject individual employers:

Individual fields must meet the minimum format (use layout below to determine).
Wage detail will not be accepted for future quarters. For example, data will be not be accepted for 3rd quarter of 2018 in January of 2018.
Total excess wages must not exceed total wages.
Individual employer record contains greater than 99 employee records with no SSN.
Employer account must be currently active.
Total wages or Excess wages must not exceed $1,000,000. Employees whose earnings exceed $1,000,000 must be broken down into multiple records that are less than $1,000,000.
Each employer can only be submitted once per quarter.
If any individual Employee Records (Code S) do not meet the minimum data requirements, the entire Employer Record (Code E) will be rejected.

The Kansas Department of Labor will accept the Payment file format found below. The layout defined below only indicates the fields required by the Kansas Department of Labor. Please review our specification carefully to determine exactly what records and fields are required.

The following requirements are used to reject an entire file:

Must be readable.
Must be ASCII text data format.
Must not put your organization over the 100MB maximum submission per day.
All records must be 381 characters in length (each record is a separate line ended by CR LF).
File must be of type zip, gz, bz2, txt, or dat. All other files will be rejected. Any compressed file must be of type txt or dat after it is decompressed. Any compressed file can only contain one file.
File name must be less than 75 characters.
File must not exceed 5MB. If a file is larger than 5mb than we suggest either compressing it using zip, gz, or bz2 or breaking it up into multiple files.

Click on any of the sample files below to download the corresponding zip file.

How to Make an Unemployment Tax Payment